Intermediate District 287 is looking for an advanced Administrative Assistant to support the Assistant Superintendent and senior leadership in the district office located in Plymouth, MN.
Intermediate District 287 is a West Metro school district for unique learners. Our healing community works together to achieve racial equity. We value diverse perspectives and life experiences and our strategic vision includes hiring and retaining racially diverse and racially conscious staff across all levels of our organization.
Essential Functions and Ongoing Tasks
- Executive Support for the Assistant Superintendent:
- Manage complex calendars and monitor daily email correspondence.
- Coordinate annual collaborations and organize large-scale meetings, including preparing agendas, tracking attendance, and monitoring CEU (BOSA) documentation.
- Develop and edit professional documents and presentations using Canva and similar platforms.
- Track and monitor the completion of professional development courses.
- Data Management and DIRS Reporting:
- Manage DIRS (Disciplinary Incident Reporting System) processes, including distributing weekly error reports to sites and supporting sites with SIS (Student Information System) inquiries.
- Perform batch uploads and enter reportable incidents as required.
- Ensure all DIRS incident numbers are accurately added to suspension records.
- Maintain annual suspension tracking systems, verify checklists, and ensure incidents are correctly entered in SIS (Student Information System).
- District Communications:
- Maintain, update, and distribute weekly district communications for operational and instructional leaders as well as administrative support staff.
- Ensure content is collected within established timelines and manage distribution lists.
- Manage the indexed archive of prior district communications and prompt staff for content as needed.
- Distribute the daily Administrator Outs list.
- Interpersonal and Staff Support:
- Mentor and coach administrative support staff, including leading sessions focused on customer service and systems training.
- Facilitate monthly Administrative Support meetings including scheduling, preparing agendas, and documenting notes in the district communications.
- Coordinate tracking for interns, practicums, and field experience candidates, utilizing DocuSign for application processing.
- Projects:
- Coordinate the "Get on the Bus" initiative by assisting with site proposals, reviewing agendas with sites, and preparing flyers for Board meetings.
- Process Lane Change pre-approval forms by verifying completion, obtaining required signatures, and distributing approved documentation.
- Perform general office management duties, including purchase authorizations, budget monitoring, and development of workflow-enhancing forms and processes.
Education/Experience:
- Requires six (6) years of administrative support experience. This may be substituted with an Associate’s degree plus three (3) years of experience, or an equivalent combination of education and experience.
- Technical Skills: Proficiency in Microsoft Office, Google Apps, and multi-faceted data management systems.
- Must show an aptitude for learning new technological tools with minimal training.
- Core Abilities: Must apply a racially conscious lens to all data and communications. The role requires high-level cultural proficiency and the ability to work effectively under pressure with conflicting demands.
- The position requires the ability to concentrate amidst distractions and exert self-control in difficult situations.
Position Details:
Pay Rate & Benefits:
- Salary follows SEIU Local 284 Salary Schedule Grade VI: $27.35 - $28.30 per hour (depending on experience and/or education)
- Generous Benefits including:
- Low cost medical and dental insurance
- District funded HRA account
- Life insurance and long-term disability
- Optional health care flexible spending account (FSA)
- Optional dependent care flexible spending account (FSA)
- Extensive wellness services that includes 6 free confidential counseling sessions
- Retirement benefits through PERA
- Optional 403b with district match
- Paid time off
- Paid holidays
- Mental Health benefits
- More details can be found on our webpage: Contracts/Benefits - Intermediate District 287
Interview Process:
- Applications are due by Friday, March 27, 2026
- In-person interviews will be held on April 2 and April 3
Website: https://www.district287.org/workingat287
Email: hr@district287.org |